The powerful Entropy offered Geoquip the solution, providing the functionality and flexibility for the company to get the best possible return from its investment in management system standards. So far, the firm has focused on using Entropy to administer ISO 14001 and Jane is delighted at how it has eased the task. “It’s brilliant,” she exudes. “The system is absolutely spot on – I can’t fault it at all. We have been so pleased with its success that we have recently added systems for ISO 9001 quality management and OHSAS 18001 health and safety management”
She explains how Entropy sends reminders of critical tasks to relevant people – which they have to carry out before the tasks are ‘ticked off’ on the system. “It’s like having a PA,” she says, citing the example of document change notices (DCNs) that require multiple sign-offs before action is taken. “The system does the whole DCN process for me, speeding things up and greatly reducing paper documentation.” By mining Entropy’s “rich and powerful” database, she can identify and analyze trends – for example, increased energy use – and problem areas can quickly be addressed, so improving environmental and business performance. “I’ve set up the ‘dashboard’ how I want it, which gives me great control,” says Jane. “The system also keeps a history, providing great traceability for me, so I can look back at any time.
“Entropy is steadily becoming more embedded in the company, being more widely used by more people, making their lives easier, freeing up their valuable time and making the company more efficient.”