digitalize - change of process to incorporate digital technologies
Distinct from digitizing, by incorporating digital technologies into a process, it has been digitalized. For example, by applying metadata (data about data) to documents kept in your office, the process of storing, managing, and retrieving these documents has been digitalized.
As opposed to navigating through countless folders and sub-folders, documents can be found based on the information recorded against them. Standards such as BS EN 82045-2 provide a specification for what metadata could be recorded and how to record it; aligning to other standards such as BS EN ISO 7200 so that information recorded within document headers and title blocks matches the metadata being recorded.
EXAMPLE: After applying the specification within BS EN ISO 7200 an organization has created a new title block template; allowing documents to record who created, technically reviewed, and approved each document.
Now, by also applying the specification within BS EN 82045-2 the process of checking this information can be digitalized by applying this information as metadata. Not only does this allow for quicker identification and retrieval of documents but it also allows this information to be checked without having to open the document itself; providing additional time, cost and security benefits.